Zoho Projects: An Overview

Management Tool – An Overview The working world has quickly transitioned into a space where remote work has become more…

Management Tool – An Overview

The working world has quickly transitioned into a space where remote work has become more prominent than ever before. The boardroom strategy meetings are done online, managers are delegating tasks through chat, and employees are completing tasks from the comfort of their own home. One of the industry leaders in project management software is Zoho Projects.

With so many degrees of separation between team members, organization through project management is proving to be more useful than ever. PM ensures that projects and tasks are organized, done on time, and completed within a given budget. It is a fantastic system proven to achieve business goals effectively.

In this article, we will be providing an overview of Zoho Projects, outlining the primary features of the software, and comparing cost and pricing options. Let’s begin: 

What is Zoho Projects?

Zoho Projects is cloud based project management software built to help facilitate the collaboration of daily tasks among employees and distribute work efficiently. This PM software is simplistic, visually intuitive, and known for its exceptional user interface and functionality. Zoho Projects helps businesses optimize their performance through effortless project planning and thorough progress tracking.

team work with zoho projects
Successful Teamwork with Zoho Projects

Zoho Projects Features

Zoho Projects contains all the essential features expected from an industry leading project management tool, as well as some that make it stand out amongst the rest. Let’s take a look at some of the key features:

● Collaboration

● Task Management


● Time Management

● Reports

● Administration

● Applications

● Integration Capabilities


The primary draw for many businesses looking to implement PM software into their system is the collaborative benefits it has across all sectors. Projects accomplish this through interactive posts/forums, exceptional file organization and accessibility, and interactive chat rooms. These all provide a quick and easy ways to brainstorm ideas, make decisions, and share feedback between individuals and groups.

Task Management

Using Projects templates, businesses are able to create Kanban boards and Gantt charts with reusable milestones, tasklists, tasks, and subtasks available for assignment. These functions can help better manage and break down projects into simpler work items. Businesses can then allocate project groups or individual workers to specific tasks; provide dates for completion, and track progress in real time.


Projects Blueprints allow businesses to easily create automated workflows through a drag-and-drop function. The program can send out notifications, emails, and other actionable assignments automatically to employees, clients, or anyone else of importance.. These workflows make it easy for workers to follow the correct processes, helps increase project transparency among teams, and automates mundane tasks.

Time Management

This software makes it easy to ensure projects and tasks are being done promptly and being completed within your Zoho Projects budget. Businesses can allocate a budget of hours to a specific project or task and employees can then track and log their hours on a Zoho Projects timesheet. Not sure how long the task took to complete? Zoho Projects contains task timers that workers can enable so their hours are automatically recorded on the timesheet.


Zoho Projects provide analytical reports for a variety of project elements for the business. The reports provide information regarding projects, tasks, timesheets, budgets, and even status reports on project issues.


Businesses can determine an administrative manager within Zoho Projects. The administrator can then provide employees and clients with their own personal profiles. They can be categorized as portal users, or client users. This allows admins to track specific portal users’ work progression and distribute work evenly. They can also grant access to Zoho Projects client users; allowing them to see the progress of their project in real time.


Both a web browser, and the Zoho Projects mobile app for IOS and Android can access Zoho Projects so employees are kept in the loop at all times. They can stay on top of all of their tasks right from the app and make sure that all current projects are managed as needed.

Integration Capabilities

Zoho Projects can be seamlessly integrated with all Zoho One applications including: CRM, Sprints, Analytics (business intelligence), Meeting, Mail, Cliq and many more. All applications provide unique benefits built to enhance the efficacy, efficiency, and performance of projects.

It can also be synced with other applications not under the Zoho One umbrella. Apps from Google, Microsoft, Dropbox and many more can be synced to better help manage projects as well.

zoho projects logo

Zoho Projects Cost and Pricing

Is Zoho Projects free? The answer is yes. Zoho Projects offer a free version of the software that allows 3 users, the creation of 2 projects, and the attachment of files up to 10MB. They also offer two paid options that include many of the features mentioned in the article. The two options are:

  1. The Premium Plan
  2. The Enterprise Plan

The Premium Plan – $5/user/month

This plan is done through a user based pricing system and caters to smaller or medium-sized businesses. The plan only allows a maximum of 50 users, but includes an unlimited amount of projects and a bundle of free features.

The Enterprise – $10/user/month

This plan is also done through a user based pricing system and contains an array of bonus features not found in the premium plan. The enterprise has no restrictions when it comes to the amount of users or number of projects, making it ideal for a larger business.

As you can see, Zoho Projects contains a bundle of features at a very competitive rate compared to competitors. For more information on how to use Zoho Projects, check out the Zoho Project Management Tutorial. For other setup and integration needs, search Zoho Authorized Partners to get a list of companies that can help.

For more information on other Zoho apps, check out our article on Zoho Campaigns.

Zoho Authorized Partners

PaintedRobot is a Zoho Authorized Partner and a full stack digital firm that can Implement, Build, Integrate and Support full ERP projects and tie them into Web and Marketing Efforts so that our client partners don’t have to struggle through the pain point of working with multiple agency companies for their Zoho ERP , Web and Marketing Projects. See our Business Tools Services here to find out more:

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